Recruitment - TalentLink Guides

TalentLink Guides

National Recruitment Portal

Myjobscotland is the national recruitment website and portal used by Fife Council and all other Scottish local authorities. A new portal and website was launched during January 2015. Please click https://www.myjobscotland.gov.uk/ to view the website.

To support managers with using the new portal, managers are asked to attend a mandatory training session. Details are on CLMS.

Following attendance at the mandatory training session user account details will be ordered from COSLA. These will take a few days to be received.

In addition to the mandatory training session recruiting managers should use the range of self-service training guides itemised below. Recruiting managers should also refer to the guides:

RS22 Preparing To Recruit

RS23 Advertising A Vacancy

RS24 The Selection Process

RS25 Pre-Employment Checks and Offer

	Stage of Process	Instructions
1	Manager – on receipt of their account details, logs into and sets up TalentLink using the training guide 'Initial Set up'.	Guide 0
2	Manager – Approves advert in TalentLink – Recruitment Team sends the approval request through TalentLink to the Approver(s) of the vacancy. Approvers of the vacancy should follow training guide 'Approve a Vacancy' to see what action they need to take to approve a vacancy.	Guide 1
3	Recruitment Team – Make job live and advise Manager advert is live	No Guide
4	Manager – Shortlists in TalentLink – Recruitment Team – Sends task through TalentLink to recruiting manager to carry out a panel review for each application in TalentLink. The recruiting manager should follow training guide 'Bulk Rejection After Application Review'.	Guide 2
5	Manager – Sets up interviews in TalentLink. The recruiting manager should follow training guide 'Schedule Interview Time Slots' to set up their interview time slots.	Guide 3
6	Manager - After following Schedule Interview Time Slots, the next step is to invite candidates to interview. To invite candidates to interview: Let candidate to choose their own interview time - recruiting managers should follow training guide 'Interview Self Service'. Alternatively recruiting managers who want to set the time of the interviews should follow training guide 'Interview Manual Booking'..	Guide 4 & Guide 5
7	Manager – Once the interviews have been held and your successful candidate has verbally accepted you should advise the Recruitment Team of successful candidate(s). Complete the 'Successful Candidate Information Form' in TalentLink You must ensure you upload the successful candidate’s documents to TalentLink	Guide 6
8	Manager – Once the interviews have been held and your successful candidate has verbally accepted you should follow the training guide 'Reject After Interview'.	Guide 7
9	Manager – Once the interviews have been held complete a 'Candidate Assessment Form' for all candidates after Interview in TalentLink following guide 'Feedback form after Interview'.	Guide 8
10	Recruitment Team – Issues conditional offer of employment to the preferred candidate, requests references, carries out safer recruitment checks and advises the recruiting manager once complete.	No Guide
11	Recruitment Team – following all safer recruitment checks, issues the unconditional offer of employment to the successful candidate(s). Manager to contact the successful candidate to make their start arrangements.	No Guide

E-Learning versions of the TalentLink Guides are now available

Nicola Harris, HR Lead Officer
Tel: 03451 55 55 55 + Ext 44 42 52 Contact Nicola Harris online
By Post: Fife House North Street Glenrothes Fife KY7 5LT