Register to Vote
Privacy NoticeThis Privacy Notice explains how we use the information that we collect about you.
The Electoral Registration Officer uses the information provided by you within your application to vote and/or for an absent (if appropriate) to create an electoral register and absent voting list to permit the Returning Officer to administer elections.
We have statutory functions to carry out administer elections in terms of the Representation of the People Acts 1983, 1985 and 2000 and associated legislation and regulations. We process these application forms in terms of the Representation of the People Acts 1983, 1985 and 2000 and associated legislation and regulations.
The personal information we gather and use includes name, address, national insurance number, date of birth and contact details.
We share your information with the Returning Officer for Fife and other Electoral Registration Officers.
To verify your identity, the data you provide will be processed by the Individual Electoral Registration Digital Service managed by the Cabinet Office. As part of this process your data will be shared with the Department of Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service. You can find more information about this here:
Additionally we provide copies of the Electoral Register to those entitled to receive or purchase copies including elected representatives, political parties, national bodies for research purposes and credit reference agencies. We also supply Fife Council and Fife Cultural Trust with copies of the register for public display of the register.
We also provide your information to our software suppliers to enable us to deliver this service.
We receive information about you from Household Enquiry Forms, applications to vote and applications for absent votes.
In the event that we did not request and use this information then it would not be possible to carry out our statutory functions to determine applications to register to vote and supply the Returning Officer with the information necessary to deliver elections.
The Council will not keep your information for longer than is necessary. In some instances the law sets the length of time information has to be kept. The Council has a retention schedule which sets out how long we hold different types of information. This can be found here.
Further information on how your information is used and why can be found at fifedirect.org.uk/privacy. The Council's Data Protection Officer can be contacted at: email@example.com.
Annual Canvass - 2019
Every year, starting in July, the Electoral Registration Officer (ERO) for Fife is legally required to make sure all eligible people living the area are on the electoral register for Fife and that their details are correct. The electoral register is a list of everyone who is registered to vote which shows what elections and referendums they can vote in.
To do this, each year a Household Enquiry Form (HEF) is sent to every household in Fife to check that the names on the electoral register at that address are correct.
We will be posting the initial batch of HEFs to all households in Fife on 17 July 2019, except for student properties in St Andrews. These will be sent out on 9 September.
The forms will be addressed to The Occupier in envelopes that look like this:
These are not circulars.
The householder, in law, must respond to the form.You can do this quickly and easily by:
Responding online by one of the following methods
- updating the contents of the form at www.hef-response.co.uk/fife-ecanvass, or
- calling 0808 284 1573 and confirming there’s no change at your property by entering your security code from the form or
- texting your security code and password, separated by a space, to 07537 410073 or
- returning the paper form.
You can help save the Council money by:
- Responding to the HEF quickly(the Electoral Registration Officer must send reminders if the initial HEF is not returned), and
- Using one of the electronic methods to respondrather than posting the form back.
Please don’t ignore this letter!
You can register to vote on the Government online registration site here - you must provide your name, address, date or birth and national insurance number. Providing this information makes the registration process more secure.
Although your name may be on the Electoral Register, you’re not under any legal obligation to vote in any election, unless you wish to do so. However, you cannot vote unless you are on the register.
The do-it-online form on the right hand side of this page allows you to opt out or in of the Open Register by submitting this form.
For more information about registering to vote please see our Frequently Asked Questions which appear at the bottom of this page.
You can also access more information by clicking on the headings below:
Register of Electors
The Register of electors is a list of everyone who is registered to vote and shows what elections and referendums they can vote in. Not everyone whose name appears on the Register has the right to vote at all elections and referendums.
The electoral register is published annually on 1 December and monthly updates are normally published on the first of each month. But where the first of the month falls on a weekend or a public holiday the register will be published on the next working day after the weekend or the public holiday.
Monthly updates are not published on the 1st of either October or November due to the annual canvass.
The Electoral Registration Officer keeps two registers – the electoral register and the open register (also known as the edited register).
The Electoral Register
The electoral register lists the names and addresses of everyone who is registered to vote in public elections. The register is used for electoral purposes, such as making sure only eligible people can vote. It may be shared with Electoral Registration Officers for other areas for the purpose of verifying the accuracy of electoral registers.
It may also be shared with the Registrar General of Births Deaths and Marriages for the purposes of:
(a) compiling and publishing statistical information with respect to the number and conditions of the population in the interval between one census and another.
(b) improving the quality and accuracy of the future Censuses.
(c) compiling non-disclosive statistics on numbers of individuals who have not registered to vote.
(d) producing electoral registration statistics.
It is also used for other limited purposes set out in law, such as detecting crime (e.g. fraud), calling people for jury service and checking credit applications.
The Open Register
The open register is an extract of the electoral register, but isn’t used for elections. It can be bought by any person, company or organisation. For example, it’s used by businesses and charities to confirm names and addresses.
Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register doesn’t affect your right to vote.
If you wish to change your open register choice, please complete our online form or contact us with your name and address. We will write to you once we’ve changed your open register status. The letter will confirm the change we’ve made and will tell you when a new version of the register, reflecting your request, will be published.
Viewing the Register of Electors
You can view a current copy of the electoral register, under supervision at:
- Your local ON Fife library (you can find your nearest library here )
- Electoral Registration Office, Fife House, North Street, Glenrothes
- Fife Council Local Services Centres
If you can’t see your name on the register, for example, if you’ve recently moved house, you can register to vote here. You must provide your name, address, date or birth and national insurance number. Providing this information makes the registration process more secure.
If you are not able to attend a polling station on the day of an election or referendum, you may apply in advance to vote by post or proxy (where someone you trust votes on your behalf). However to vote by post or proxy you will have to first be registered as will the person you ask to vote on your behalf. More information is contained below in the sections about ‘Voting by post’ and ‘Somebody voting on your behalf’
Voting By Post
It is possible to vote by post in an election. However to vote by post you will have to be registered at your current address. If you apply to vote by post you will receive a postal pack (ballot paper, postal voting statement and return envelopes) at the address you have requested.
If you have a postal vote you will not be able to vote in person at a polling station. However it is possible to hand your completed postal pack into a polling station within the Fife Council area if you are unable to post it in time.
If your circumstances change, for example if you move house or change your name, your previous postal vote will no longer be valid. You will need to re-apply for a postal vote at your new address – this can be done at the same time as you register.
Please note that at elections, postal votes cannot be issued immediately. Due to production deadlines there will be a delay in issuing postal packs. Additionally the mail service to and from overseas countries cannot always be guaranteed and you should seek advice at the time as to whether or not it is practical for a postal vote to be sent and returned before election day or whether you would be better arranging a proxy vote for the election.
Somebody voting on your behalf (a proxy vote)
If you can't vote in person, you can apply to vote by proxy. However to vote by proxy you, and the person you ask to vote on your behalf, will have to be registered before a proxy application can be approved. Anyone can be your proxy as long as they are eligible to vote in the election and are willing to vote on your behalf.
You have to provide a reason for needing a proxy vote.
- you are going away on holiday
- you have a physical condition that prevents you from getting to the polling place
- the kind of work you do means you can't get to the polling station
- you have to attend an educational course
- you are a Crown Servant or a member of Her Majesty's Armed force.
To apply for a proxy vote please complete the correct form which you’ll find here. Return it to the Electoral Registration Team.
Contact details are at the bottom of this page.
Even if you have a proxy vote, you will be able to vote in person if you arrive to vote before your proxy.
If your circumstances change, for example if you move house or change your name, your previous proxy vote will no longer be valid. You will need to re-apply for a proxy vote at your new address – this can be done at the same time as you register.
What happens after I register?
You will receive a letter from the Electoral Registration Officer confirming your registration and your method of voting. You will subsequently receive a poll card for any election called whilst you remain registered at that address.
Where is my polling station?
If you have chosen to vote at a polling station, you will receive a poll card before the election telling you where and when to vote. The polling station is often a school or local hall near where you live. The poll card is for your information only; you do not need to take it to the polling station in order to vote, although it will help if you do.
Click here for more details on our polling places and districts.
How do I check that I’m on the register?
If you have received a poll card for an upcoming election or referendum and your circumstances have not changed, you will be on the register for that election or referendum and do not need to re-register.
Otherwise, you will need to either view the Electoral Register at one of the places detailed above or contact the Electoral Registration office directly. The Register of Electors is not published on-line.
Please note that we can only provide details relevant to you - details of other electors cannot be disclosed.
Canvass/Household Enquiry Forms
Each year the Electoral Registration Officer is required by law to write to each household in the registration area to check if there have been any changes.
Every householder in Fife will receive a Household Enquiry Form in early August. By returning the form you will confirm who lives in your household and who is eligible to vote. If there have been any changes in the household you can mark these on the form.
However when a person’s name is added to the Household Enquiry Form, they are not automatically added to the register.
Instead they will receive an Invitation to Register which they must complete and return (or go to the Government online registration site) to apply to register to vote.
Frequently Asked Questions
Individual Electoral Registration (IER) - Frequently Asked Questions (FAQs)
- Q. What is Individual Electoral Registration (IER)?
Individual Electoral Registration or IER is the new electoral registration system for Great Britain. It began in Scotland on 19 September 2014.
From the 19 September 2014 you are now responsible for registering yourself if you want to be able to vote. Under the old system the ‘head of the household’ could register everyone who lived at their address. The new system also means that you can now register online
- Q. Why has the system changed?
Individual electoral registration gives you the right and responsibility to register yourself, instead of giving the responsibility to a head of household. As such, it encourages people to take individual responsibility for their own vote.
The change has also allowed more convenient methods of registration, for example, online. Because the new system asks you for a few more details before you are added to the register (your National Insurance number and date of birth) the electoral register will be more secure and more resistant to threats of electoral fraud.
- Q. Who is responsible for changing the system?
The system was introduced by the UK government through the Electoral Registration and Administration Act 2013, which became law on 31 January 2013. Electoral Registration Officers are implementing the change.
- Q. I've heard people will fall off the register, how are you stopping this?
Most people already registered to vote will be automatically registered under the new system so will not fall off the register. Some people will not be automatically re-registered, but the Electoral Registration Officer (ERO) will write to them to let them know and include a registration form and envelope with the letter. Reminders and personal visits will also be undertaken as appropriate. Even if they do not respond, special arrangements have been put in place so they can still vote at all elections until December 2015. Eventually, all those who were not automatically transferred will need to re-register.
As well as sending people registration forms, the ERO will publicise the change to let people know about it and encourage them to register where they need to. The Electoral Commission will also be running national mass media public awareness advertising.
- Q. Does the change affect how I vote?
Voting processes haven't changed. However, if you want to vote by post or proxy you will need to ensure that you are registered under the new system. If you have not already applied to vote by post, you will need to do so by 5.00pm, 11 working days before an election.
If you haven't already applied to vote by proxy, the deadline is normally six working days before an election, apart from in the case of a medical emergency or if you are called away unexpectedly for work reasons, when you may be able to apply up to 5.00pm on polling day
- Q. I've been registered for ages, and received a letter saying I needed to re-register why do I have to?
Most people have been registered automatically under the new system. This happened because local Electoral Registration Officers (EROs) compared the names on their electoral registers to government records to confirm who people are. This has been done carefully through a secure system that has been tested thoroughly.
Some people have not been matched against government records and therefore cannot be transferred automatically to the new register. For example, they may have moved home or changed their personal details since the record was last updated.
- Q. Why haven't I been automatically registered?
Some people have not been matched against government records and therefore cannot be transferred automatically to the new register. For example, they may have moved home or changed their personal details since the record was last updated. Your details have not been matched, but it’s straightforward to re-register.
You can re-register online.
- Q. I received an invitation to register, but my partner got a confirmation letter. Why the difference?
The voter registration system recently changed. Most people who were registered to vote have been registered automatically under the new system and the Electoral Registration Officer (ERO) has written to them to let them know. This happened because electoral registration staff compared the names on their electoral registers to government records to confirm who people are. This has been done carefully through a secure system that has been tested thoroughly.
While many people were automatically registered under the new system, for various reasons some people have not been matched against government records and therefore cannot be transferred automatically. For example, they may have moved home or changed their personal details since the record was last updated. Or it may be that your partner’s details have been recently processed for other reasons, for example, their employer may have updated them with government offices.
- Q. I received an invitation to register, but I already registered online.
Online registration can take a few days to process, so it is possible that the letter was prepared before your online registration was processed. You do not need to return the paper form if you have received confirmation that your online application has been received. The Electoral Registration Officer (ERO) will contact you to confirm your registration.
- Q. I received an invitation to register, can I still vote if I don't register?
- Q. I received a confirmation letter but the details are wrong, how can I change them?
If your name has changed you can complete a change of name form with your previous and new name and date of the change. You will need to provide evidence to support the change of name such as a marriage certificate or deed poll certificate (although there is a process if you can't provide this. Please contact the Electoral Registration Team on 03451 55 55 11 or contact us online for more information).
- Q. I received an Invitation to register, can I still vote by post / proxy?
- Q. Can a family member register me?
Everybody needs to register themselves. It is straightforward and quick and you can register on-line.
If you are unable to register yourself, it's ok to get help filling in the details, but you must make the declaration yourself.
- Q. Will I still get an annual canvass form?
Instead of your old annual canvass form, you will receive a new type of form called a “household enquiry form” (HEF). You should use this form to confirm who lives in your home. If new adults aged 16 or over have moved in you should add them to the form, and if they have not registered the Electoral Registration Officer (ERO) will send them an invitation to register.
- Q. Do I need to re-register each year?
You don't need to register again unless you change address. You should however return the form that you will receive every year that confirms who is living in your household. You should also inform the Electoral Registration Officer (ERO) if any of your details (such as your name) change.
- Q. I moved house, am I still registered?
- Q. Can I register at two addresses?
Normally people are registered at their permanent home address. Students may register at both their term-time and non-term-time address. If you are living somewhere temporarily but have a permanent address elsewhere, you should register at the permanent address.
- Q. Must I register and what happens if I don't?
If the Electoral Registration Officer (ERO) has invited you to register to vote it is important that you respond. If you don't, he will send you reminders through the post and someone will visit your home. At the end of this process he may send you a requirement to register; if you fail to do so without providing adequate reason why you have not, you may be fined £80. Not being registered can also impact on applications for mortgages or mobile phones, since credit reference agencies use the register to validate applications.
- Q. How do I change my name on the register?
If your name has changed you can complete a change of name form with your previous and new name and the date of the change. You will need to provide evidence to support the change of name, such as a marriage certificate or deed poll certificate (although there is a process if you can't provide this. Please contact the Electoral Registration Team on 03451 55 55 11 or contact us online for more information).
- Q. I live overseas, can I register?
British citizens living abroad can vote in UK Parliamentary and European Parliamentary elections, but not in local elections or elections to the Scottish Parliament. British citizens living abroad for more than 15 years are not eligible to register to vote in UK elections. You can register as an overseas electoron-line with the local authority for the address where you were last registered in the UK.
- Q. I am a service voter, how do I register?
Members of HM Forces and their spouse or civil partner can register as an ordinary elector or they have the option to register as a service voter. You can register as a service voter on-line. A service declaration must be completed, which is valid for five years. Each unit of the services has designated one member of staff to be a Unit Registration Officer who will be able to provide further advice.
- Q. Who is eligible to register to vote?
You can register to vote if you are: 14 years old or over and a British citizen or an Irish, qualifying Commonwealth or European Union citizen who is resident in the UK (except for service voters or overseas voters).
Fifteen-year-olds and some 14-year olds are entitled to be included on the register as attainers. They can vote in Scottish Parliamentary and Council elections once they are 16. The qualifying age for UK Parliamentary (General) Elections is 18.
To qualify, Commonwealth citizens must be resident in the UK and either have leave to enter or remain in the UK or not require such leave. The definition of a 'Commonwealth citizen' includes citizens of British Crown Dependencies and British Overseas Territories.
Citizens of the European Union (who are not Commonwealth citizens or citizens of the Republic of Ireland) can vote in local elections in the UK, elections to the Scottish Parliament and some referendums (based on the rules for the particular referendum), but are not able to vote in UK Parliamentary general elections. They can also vote in European Elections by completing a separate application and making a declaration stating that they will vote only in the UK at any European election during the 12-months of the declaration.
- Q. How do I find my National Insurance number?
A National Insurance number is a reference number used by government. The easiest place to find your National Insurance number is on official paperwork, such as your National Insurance card, payslips or letters from the Department for Work and Pensions or HM Revenue and Customs (HMRC). Students may be able to find it in their university registration details or application for student loan. If you still can’t find it you can use the HMRC enquiry service.
If you don’t have access to the internet you can call National Insurance Registrations Helpline on 0300 200 3502. Please be aware that HMRC won’t tell you your National Insurance number over the phone, they’ll post it to you.
- Q. I don't know my date of birth
If you do not know your actual date of birth, you may have been given an official one in the past and this can be used to register to vote. This can be found on paperwork, including a passport, adoption certificate, driving licenceor naturalisationcertificate. If you do not have one, you will need to explain why you are unable to provide it in your registration application.
- Q. I am unable to read the letter I was sent from you
- Q. Can you provide information in another format (Braille, large print etc)?
If you want to register to vote, you can do so on-line, where you will find assistive technologies such as screen readers, or the Electoral Registration team can send you an application to register form in another format. Please contact us on 03451 55 55 11 or contact us online for more information.
- Q. How will I know if my online registration was successful?
You will be sent a letter by the Electoral Registration Officer (ERO) confirming that your registration was successful, or asking for more information if that is required. If you have provided your email address or phone numbers, you may be contacted that way instead.
- Q. There are people listed on the household enquiry form (HEF) that don't live here, what do I do?
If anyone listed on the HEF is not living at your address, their name/s should be clearly crossed through and the form returned.
- Q. Do I put down everyone who lives here?
You need to include the name and nationality of everyone aged 16 or over who is resident and eligible to register to vote. If there are no eligible residents, you should state why this is the case.
- Q. Do I have to fill in the household enquiry form (HEF)?
By law, you need to provide the information requested on the HEF. There is a criminal penalty (maximum fine £1,000) for failing to provide the information required by the HEF to the Electoral Registration Officer (ERO). The penalty for providing false information to an ERO is imprisonment of up to six months or a fine (on summary conviction) of a maximum of £5,000.
- Q. Do I need to include my email address and phone number on the HEF?
You are invited to include your email address and phone number on the HEF, but you do not have to. The Electoral Registration Officer (ERO) will use this information only in connection with your registration, and it helps us to contact you if there is a problem.
- Q. I have already returned a HEF, do I need to return the registration form I've received too?
- Q. What is the open (edited) register?
Using information received from the public, registration officers keep two registers the electoral register and the open register (also known as the edited register).
The electoral register lists the names and addresses of everyone who is registered to vote in public elections. The register is used for electoral purposes, such as making sure only eligible people can vote. It is also used for other limited purposes specified in law, such as detecting crime (e.g. fraud), calling people for jury service and checking credit applications.
The open register is an extract of the electoral register, but is not used for elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details.
Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register does not affect your right to vote.
If you wish to change your open register choice, please complete the online form or call the Electoral Registration Team on 03451 55 55 11 or contact us online with your name and address. We will write to you once we have changed your open register status. The letter will confirm the change we’ve made and will tell you when a new version of the register reflecting your request will be published.
Tel: 03451 55 55 11 Contact Electoral Registration online
By Post: Fife House North Street Glenrothes Fife KY7 5LT