Privacy Notice

Privacy Notice

This Privacy Notice explains how we use the information that we collect about you.

Fife Council Criminal Justice Social Work Service (CJSW) uses the personal information provided by you for the purpose of planning and delivering criminal justice social work services within Fife.

The personal information we gather and use about you includes:

  • Contact (Name, address, email, phone)
  • Age/DOB
  • Health/Disability
  • Racial or Ethnic Origin
  • Identifiers - for example reference numbers used in data collection systems to identify you.
  • Information about other members of your household.
  • Details of family relationships in and outside of your household.
  • The names and contact details of your close relatives and / or carers.
  • Details of your legal status and documents (e.g. immigration, power of attorney etc.)
  • Details about your accommodation (type, layout, details of alarms fitted, accessibility etc.)
  • Details about your needs in all areas of your life (e.g. personal care, eating and drinking, practical tasks, physical and emotional well-being, parenting)
  • Details of any communication needs (e.g. if you need an interpreter or a translator).
  • Any cultural, spiritual or religious beliefs where we need to take these into account when providing support.
  • Your medical history and details of any diagnoses.
  • Details of the health, social care or other services you are receiving.
  • Details of the goals you wish to achieve relating to your social care needs.
  • Information about the support provided by any carers or other agencies.
  • Details of any risks.
  • Information about your situation given to us by your family and / or carers.
  • Information about your criminal convictions and offending behaviour.
  • Things that other organisations (such as health or other care services) tell us to help us understand your situation and needs, and to co-ordinate your care services more effectively.
  • Reports relating to your situation and the care you are receiving.
  • Any documents sent to us relating to you.
  • Marital Status


Where necessary, we will share personal information that we hold with our partner agencies including Police Scotland, NHS Fife, Scottish Prison Service and other Fife Council services; along with third-sector agencies from whom we may at times commission services. We will also share information about you when we are required by the Court or Parole Board to enable them and us to discharge our statutory responsibilities.

Other organisations may, on occasion, request information that we hold, for example Government agencies.

As part of the strategic planning process we receive information from our partner agencies. This can include performance reports, financial and budget information, details of consultations and engagement activities, and national developments such as programmes designed to assist children and their families or for research purposes. Primarily this is statistical or anonymised information. However sometimes, where it is necessary, personal information is also shared. For example case studies may be included in reports and used as learning and improvement opportunities.

We will always ask for your consent before we include personal information about you in a case study or personal story.

If you make a complaint to the Criminal Justice Service, for example in relation to the service that you have received, or because you are dissatisfied with the services provided, some personal information, where relevant, may also be shared within the Children and Families Service.

In the event that we did not obtain and use this information then it would not be possible to carry out our statutory functions.

An automated process is in place in relation to risk assessment tools, however, human intervention is involved.

The Council will not keep your information for longer than is necessary. In some instances the law sets the length of time information has to be kept. The Council has a retention schedule which sets out how long we hold different types of information. This can be found here.

Further information on how your information is used and why can be found at fifedirect.org.uk/privacy. The Council's Data Protection Officer can be contacted at: dataprotection@fife.gov.uk.

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